SUBMISSION TYPES AND FORMATS

  • Research papers (maximum of 10 pages)
  • Management, Case Study, or Policy papers (maximum of 6 pages)
  • Panel descriptions (maximum of 4 pages)
  • Posters (maximum of 2 pages)
  • System demonstrations (maximum of 2 pages)
  • Pre-Conference tutorial proposals (maximum of 2 pages)
  • Pre-Conference workshop proposals (maximum of 2 pages)
  • Doctoral colloquium application (maximum of 10 pages)

Submission Site: https://easychair.org/conferences/?conf=dgo2018

 

Submissions must not exceed the maximum number of pages specified for each type of submission in camera-ready ACM Proceedings format (double column, single spaced pages). Please do not use page numbers. Paper titles should be on the first page of text, rather than on a separate cover page. (See ACM_SigConf sample document)

  • Research, Management, Case Study, and Policy papers will be reviewed through a double-blind review process. Therefore, author names and contact information must be omitted from all submissions. Authors must identify the topic(s) being addressed in the paper to assist the program committee in the review process.
  • All other submissions should follow the same ACM proceedings camera-ready format, but include author names.
  • All accepted submissions require at least one author to be registered for the conference before the camera-ready copy is due for it to be included in the conference proceedings.
  • At least one author is expected to attend the conference to present the work.

 

Research papers (8 – 10 pages) – blind review

These submissions report innovative digital government research results in the form of a formal scholarly paper. Papers on any digital government topic and all research methodologies are welcome. Relevance to digital government problems, goals, or policies must be explicit.

 

Management, case study, or policy papers (4 – 6 pages) – blind review

These submissions describe and evaluate practical digital government projects or initiatives, discuss major policy themes, or present and evaluate management approaches to digital government initiatives and programs.

 

Panels (2 – 4 pages) : Proposals should include information about the theme and goals of the panel, a summary of the digital government issues or questions that the panel will address, statements about the value of the discussion to conference attendees and how well suited the topic is to a panel discussion. In addition, the proposal should include information about the expertise of the moderator and panelists in the selected issues. Please include names, institutional affiliations, addresses, email, and phone contact numbers of the contact person, moderator, and presenter(s).

 

Posters (1 – 2 pages) : Two-page summaries should outline the nature of the research, policy, or project and describe why the work will be of interest to dg.o attendees. These summaries must be formatted according to the ACM Proceedings guidelines and submitted via Easychair. Presenters will then prepare a poster to present at the conference. The poster should measure approximately 36 x 48 inches. Each poster station is provided with a table and an easel. Selected poster submissions may be asked to give an oral presentation in the conference sessions.

 

System Demonstrations (1 – 2 pages) : System demonstrations are held concurrently with the poster session to the accompaniment of good food and professional fellowship. The 2-page summaries should outline the nature of the system and describe why the demonstration is likely to be of interest to dg.o attendees. Demonstrations of interest include systems under development or in active use in research or practice domains. Submissions should include authors’ names and contact information according to that format. Each station is provided with a table, an easel, and Internet access. Monitors will be available for rent. Selected demo submissions may be asked to give an oral presentation in the conference sessions.

 

Pre-conference Tutorials (1 – 2 pages) : dg.o tutorials are half- or full-day presentations that offer deeper insight into e-government research, practice, research methodologies, technologies or field experience. In particular, tutorials provide insights into good practices, research strategies, uses of particular technologies such as social media, and other insights into e-government that would benefit researchers and practitioners.

 

Pre-conference Workshops (1 – 2 pages) : We invite workshop proposals on any e-government research or management topic. Workshops are half- or full-day events intended to offer interactive sessions, in which the workshop host and participants discuss and engage in activities designed to facilitate joint learning and further exploration of a particular subject. Individuals proposing workshops will assume the responsibility of identifying and selecting participants for the workshop and for conducting workshop activities.

 

Doctoral Colloquium (7 – 10 pages, not including references, tables and figures) : The doctoral colloquium is a highly interactive full-day forum in which Ph.D. students meet and discuss their work with each other and with senior faculty from a variety of disciplines associated with digital government research. Ph.D. students can submit papers describing their planned or in-progress doctoral dissertation covering any research areas relevant to digital government. Ideally, student participants will have completed one or two years of doctoral study or progressed far enough in their research to have a structured proposal idea and preliminary findings, but have not reached the stage of defending their dissertations. We expect students at this stage of study will gain the most value from feedback on their work and the more general discussions of doctoral programs and scholarly careers. See the detailed announcement for complete information on the colloquium and how to submit an application. Material provided in applications to the doctoral colloquium will not be published in the proceedings. However, we encourage students to submit finished research to one of the paper tracks or as a poster or demo.

Paper Formatting Instructions

DGO 2018 Submission Formatting Instructions

All submissions to the conference should be prepared in the ACM format (sigconf format) that is described below. This include research papers, management papers, posters, tutorials, demonstrations, and workshops. The page limits for the different submission types are listed at the end of this document. Based on past experience with ACM formatting, we advise authors to first prepare their paper using a word processor and then format the final document using a LaTeX editor to create the .pdf in the correct ACM format. While ACM has templates for MS Word (ACM proceedings template), many authors have had significant problems in the past using them to format their documents.

Please keep in mind that all accepted submissions (with exception of doctoral colloquium) will be included in the ACM proceedings and that the proceedings are copyrighted by ACM.

Writing the paper and then formatting the content into LaTeX does take longer. However, the final results are better in regards to formatting. Similarly, correctly formatting the document in this manner also retains the metadata and other important characteristics (i.e. embedded fonts, keywords, title) in the final .pdf file. While many scientists and researchers do write papers in LaTeX, it is more of a document preparation system, not a traditional word processor. Therefore, it is important to have your paper almost finished prior to beginning to format it into LaTeX. If you are not familiar with LaTeX, you may wish to allow yourself a few days to become familiar with the process and to format your paper. These instructions seek to outline the overall process and are not intended as a substitute for you spending the necessary time to become familiar with the formatting applications mentioned below.
Links to the requisite applications are included in the discussion below.

You will need the following prior to beginning the formatting process:

  1. The ACM Master Article Template for LaTeX. The zip file can be found at the following url: https://www.acm.org/publications/proceedings-template. Then download the LaTex (Version 1.48) zip file.
  2. This file includes the sigconf format files and several acm formatting guides that may be helpful.
    b. You will need to extract the entire zip file onto your computer. You should then have a folder titled acmart-master when the zip file is extracted correctly.
    c. The acmart-master folder should contain many files including sample-sigconf.pdf and sample-sigconf.tex.
    d. Make a copy of the acmart-master folder and rename it as acmart-master2. This is so as you edit the formatting template files, you will still have the original files to examine if you need them.
  3. A LaTeX editor program. We recommend TeXstudio although there are other editors/compilers. TeXstudio is available for MS Windows, Mac, and Linux and can be downloaded at https://www.texstudio.org/#download.
  4. Download and install TeXstudio on your computer.
    b. Run the TeXstudio application.
    c. Note: TeXstudio a fairly robust LaTeX editor and compiler. See the “Help Menu” for the user manual to cover any items not covered here.
    d. After running the TeXstudio application, you should see the following window.

From the TeXstudio File menu, go to Open and browse to the acmart-master folder that you created earlier. Open this folder and then select and open the sample.sigconf.tex file. You should have something similar to the following:

The sample.sigconf.tex file should open a syntax window. The “Structure” window on the left indicates what file or files are available for editing (LaTeX files may have embedded files).  Now, in the “Structure” window, right mouse button on the sample-sigconf.tex file and select “Open All Related Documents” from the popup window. You will notice that all embedded related files such as the samplebody-conf.tex files are opened. You can move between these files substituting the content from your paper with the example content. If you do not see the .pdf file (output file), click on “View” under the “Tools” menu.  Make sure to “Save All” as you proceed or your editing may be lost.  The green arrows in the editor’s top menu allow you to compile any of your changes to the structure or content of the template files. These changes can then be viewed in the resulting .pdf file. Be careful to not indiscriminately delete syntax because the template may use the same information in multiple places. It is better to edit and format you document in a step-by-step fashion.

Be careful to remove or retain aspects of the LaTeX file depending on your paper’s content. If you do not have components of the sample files in your paper, then do not include them in your final document. The following additional information should be considered when preparing your paper for the submission to Easychair:
1. Leave out the authors’ names and affiliation information on the initial submission. All submissions will undergo a blind peer-review process, so no identifying information should be in the document. If your paper is accepted, you will put this information in the camera-ready version.
2. Do not include “Extended Abstract” at the top of your document as in the example .pdf.
3. Choose CCS Concepts for your paper from the ACM too at https://dl.acm.org/ccs/ccs.cfm.
4. The following syntax has information for this year’s conference. It can replace the information in the .tex file for now.

% DOI
\acmDOI{}

% ISBN
\acmISBN{}

%Conference
\acmConference[dg.o’18]{19th Annual International Conference on Digital Government Research}{June 2018}{Delft, Nl}
\acmYear{2018}
\copyrightyear{2018}

\acmArticle{4}
\acmPrice{15.00}
\editor{Anneke Zuiderwijk}
\editor{Charles C. Hinnant}

  1. Move carefully between your paper and the .pdf file until you have finished copying and pasting the content into the .tex files.  Make sure that you have saved the main .tex files and any associated files. You may find these important later if your submission is accepted and you need to reedit or reformat your submission.
    6. When you are finished, make sure to read your final .pdf file carefully and make sure that you have finished all editing.
    7. The final .pdf file should have the correct information (i.e. Title, keywords, etc.) and all fonts should be embedded in the .pdf’s properties.
    8. Rename your .pdf file using the authors’ last name as the file name (i.e. Hinnant.pdf). Then upload the final .pdf file into Easychair.

We also need to point out that all submissions should not exceed page length limits. Page limits are inclusive of all document content (copyright/permissions block, references, etc.) and are as follows:

  • Research papers (maximum of 10 pages)
    • Management, Case Study, or Policy papers (maximum of 6 pages)
    • Panel descriptions (maximum of 4 pages)
    • Posters (maximum of 2 pages)
    • System demonstrations (maximum of 2 pages)
    • Pre-Conference tutorial proposals (maximum of 2 pages)
    • Pre-Conference workshop proposals (maximum of 2 pages)

Please make sure that you carefully edit your submission prior to uploading it to Easychair. We will attempt to answer questions about general formatting issues. However, we will not be able to assist with technical or software-related issues.
Best regards,

Anneke Zuiderwijk (A.M.G.Zuiderwijk-vanEijk@tudelft.nl)

Chris Hinnant (chinnant@fsu.edu)

Submit Papers

https://easychair.org/conferences/?conf=dgo2018